Friends of the Newark Free Library

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LIBRARY BY LAW PROPOSED CHANGES

THE FRIENDS OF THE NEWARK FREE LIBRARY

PROPOSED BY LAWS

 

Article I.  Name

 

The name of this non-profit, tax-exempt organization shall be THE FRIENDS OF THE NEWARK FREE LIBRARY.

 

Article II. Purpose

 

The purpose of this organization shall be to promote knowledge of the function, resources, services and needs of the Newark Free Library; to receive and encourage gifts, endowments and bequests to the Newark Free Library; to support and cooperate with the Library in developing library services and facilities for the greater Newark, Delaware area.

 

Article III. Membership and Dues

 

Section 1.  Membership in the association shall be open to all persons or organizations that are interested in its purpose.

 

Section 2.  Each organization and individual member shall be entitled to one vote.

 

Section 3.  Dues shall be payable annually.  Membership year is January – December.  The board of directors will determine dues.

 

 

Article IV.  Officers and Directors

 

Section 1.  Officers and director nominations shall be submitted in writing to the membership with the consent of the nominees at least two weeks prior to the Annual Meeting.  Additional nominations may be made one-week (7) days prior to the Annual Meeting.

 

Section 2.  The officers of this organization shall be president, vice-president, treasurer, recording secretary and corresponding secretary.  There shall be six to ten at large directors who shall perform such duties as requested by the president.  The board size will be 11-15 officers and directors.

 

Section 3.  Officers and directors shall be elected for a term of two years. by a majority vote of those present at the annual meeting.  President, treasurer and recording secretary elected in even years and the first vice-president and corresponding secretary in odd years.  Half of the at large board members shall be elected in odd years and half of the at large board members elected in even years.

 

Section 4.  Officers and directors shall serve for not more than two successive terms.  The president shall be empowered to adjust the expiration dates of terms to ensure staggered terms.

 

Section 5.  Vacancies shall be filled by appointment by the board president with board approval until the next regular annual meeting. A person who has served more than half a specific term shall be considered to have served the full term for the purpose of determining eligibility to serve an additional term.

 

Article V.  Duties of Officers

 

Section 1.  The president shall preside over and conduct meetings, appoint all committees with board approval and serve as an ex-officio member of all committees except the nominating.

 

Section 2.  The vice-president shall perform such duties as requested by the president, and shall serve as president in the absence of the president.

 

Section 3.  The recording secretary shall record official minutes and maintain records of the organization in the Friends central file at the Newark Free Library.  The recording secretary, with the president as backup, shall be the records collector and maintain the relationship with the University of Delaware Archives.  The recording secretary is responsible for assuring that notices are issued for membership meetings.

 

Section 4. The treasurer shall keep and maintain the financial records of the organization provide finance reports to the board at least four times a year and to the membership at the annual meeting. The treasurer shall be bonded and shall make disbursements as authorized by board. The treasurer shall file the required IRS reports at the conclusion of the fiscal year.  The fiscal year is June 1-May 31. 

 

Section 5.  The corresponding secretary is responsible for acknowledging all contributions and other correspondence as requested by the president.

 

Article VI.  Board

 

Section 1.  The board shall consist of the officers and directors of the organization.  The librarian  and a representative of the County Library Advisory Board shall serve as ex-officio member of the board. 

 

Section 2.  At least six meetings of the board shall be held annually.

 

Section 3.  A majority of the board shall constitute a quorum.

 

Article VII. Nominating Committee

Section 1.  There shall be a nominating committee of three members.  They shall be appointed by the president and approved by the board of directors.  Members may serve no more than one two-year term.

 

Section 2.  The president from among the nominating committee members shall appoint the chair.

 

Section 3.  The responsibility is to present to the membership a single slate of nominees for officers and board members at large at least 14 days prior to the annual meeting.

 

           

 

Article VIII. Committees

 

Section I.  The board of directors may establish standing committees, special committees and/or task groups.

 

Section:    The board chair shall appoint the chair and members of the committees with approval by the board.

 

Article IX. Meetings

 

Section 1.  An annual meeting shall be held in the spring no later than May 31 on a date to be determined by the board.  Members shall be notified in writing at least two weeks prior to the meeting.

 

Section 2.  A special meeting of the organization may be called by a majority of the board.  Members should be notified in writing at least one week prior to the meeting.

 

 

.                                   Article X. Fiscal Responsibilities of the Board of Directors

 

Section 1.  Fiscal year:  The fiscal year is June 1- May 31.  If a change is made, it must be reported to the IRS.

 

Section 2.  Contributions:  Any contributions, bequests, and gifts made to the Friends shall be accepted or collected as authorized by the board of directors. 

 

Section 3.  Depositories:  All funds of the Friends shall be deposited to the credit of Friends under such conditions and in such banks as shall be designated by the board of directors.

 

Section 4.  Approved Signatures: Approvals of signatures necessary on contracts, checks, and orders for the payment, receipt, or deposit of money and access to securities of the friends shall be provided by resolution of the Board. 

 

Section 5.  Budget: The board of directors shall approve the annual budget of estimated income and expenditures.  No expense shall be incurred in excess of the total budget without prior approval of the board.

 

Section 6.  Audit:  An audit shall be performed within three months of the close of the fiscal year.

 

Section 7.  Financial Reports:  A summary report of the financial operations of the Friends shall be made annually to the membership and to the public if requested.

 

 

Section 8:  In the event of dissolution of this organization, the assets shall be given to the Newark Free Library or other tax-exempt organization, preferably relating to libraries.

 

Article XI. Restrictions

 

Section 1.  The net income of the organization shall not insure in whole or in part to the benefit of any individual.

 

Section 2.  The organization shall not by a substantial part of its activities attempt to influence legislation by propaganda or otherwise.

 

Section 3.  The organization shall not participate or intervene in a political campaign on behalf of any candidate for public office

 

Article XII. Amendments

 

Amendments to this constitution and by laws may be made at any meeting of the general membership by a two-thirds vote of those present, after notification in writing to each member at least two weeks prior to the meeting at which time the voting is to take place.

 

Article XIII. Parliamentary Procedure

 

The rules contained in the most current Robert’s Rules of Order shall be the parliamentary authority governing the meetings of the board and membership subject to the laws of the state, these bylaws and any special rules of order adopt this organization.

 

 

These revised bylaws were adopted on                                 

 

Board Chair:                                                                           Date:

 

Secretary:                                                                                Date:

 

Revised: April 29, 1971; April 28, 1983; May 24, 1986; April 30, 1989

PROPOSED BY LAWS

THE FRIENDS OF THE NEWARK FREE LIBRARY

PROPOSED BY LAWS

 

Article I.  Name

 

The name of this non-profit, tax-exempt organization shall be THE FRIENDS OF THE NEWARK FREE LIBRARY.

 

Article II. Purpose

 

The purpose of this organization shall be to promote knowledge of the function, resources, services and needs of the Newark Free Library; to receive and encourage gifts, endowments and bequests to the Newark Free Library; to support and cooperate with the Library in developing library services and facilities for the greater Newark, Delaware area.

 

Article III. Membership and Dues

 

Section 1.  Membership in the association shall be open to all persons or organizations that are interested in its purpose.

 

Section 2.  Each organization and individual member shall be entitled to one vote.

 

Section 3.  Dues shall be payable annually.  Membership year is January – December.  The board of directors will determine dues.

 

 

Article IV.  Officers and Directors

 

Section 1.  Officers and director nominations shall be submitted in writing to the membership with the consent of the nominees at least two weeks prior to the Annual Meeting.  Additional nominations may be made one-week (7) days prior to the Annual Meeting.

 

Section 2.  The officers of this organization shall be president, vice-president, treasurer, recording secretary and corresponding secretary.  There shall be six to ten at large directors who shall perform such duties as requested by the president.  The board size will be 11-15 officers and directors.

 

Section 3.  Officers and directors shall be elected for a term of two years. by a majority vote of those present at the annual meeting.  President, treasurer and recording secretary elected in even years and the first vice-president and corresponding secretary in odd years.  Half of the at large board members shall be elected in odd years and half of the at large board members elected in even years.

 

Section 4.  Officers and directors shall serve for not more than two successive terms.  The president shall be empowered to adjust the expiration dates of terms to ensure staggered terms.

 

Section 5.  Vacancies shall be filled by appointment by the board president with board approval until the next regular annual meeting. A person who has served more than half a specific term shall be considered to have served the full term for the purpose of determining eligibility to serve an additional term.

 

Article V.  Duties of Officers

 

Section 1.  The president shall preside over and conduct meetings, appoint all committees with board approval and serve as an ex-officio member of all committees except the nominating.

 

Section 2.  The vice-president shall perform such duties as requested by the president, and shall serve as president in the absence of the president.

 

Section 3.  The recording secretary shall record official minutes and maintain records of the organization in the Friends central file at the Newark Free Library.  The recording secretary, with the president as backup, shall be the records collector and maintain the relationship with the University of Delaware Archives.  The recording secretary is responsible for assuring that notices are issued for membership meetings.

 

Section 4. The treasurer shall keep and maintain the financial records of the organization provide finance reports to the board at least four times a year and to the membership at the annual meeting. The treasurer shall be bonded and shall make disbursements as authorized by board. The treasurer shall file the required IRS reports at the conclusion of the fiscal year.  The fiscal year is June 1-May 31. 

 

Section 5.  The corresponding secretary is responsible for acknowledging all contributions and other thank yous as requested by the president.

 

Article VI.  Board

 

Section 1.  The board shall consist of the officers and directors of the organization.  The librarian shall serve as ex-officio member of the board. 

 

Section 2.  At least six meetings of the board shall be held annually.

 

Section 3.  A majority of the board shall constitute a quorum.

 

Article VII. Nominating Committee

Section 1.  There shall be a nominating committee of three members.  They shall be appointed by the president and approved by the board of directors.  Members may serve no more than one two-year term.

 

Section 2.  The president from among the nominating committee members shall appoint the chair.

 

Section 3.  The responsibility is to present to the membership a single slate of nominees for officers and board members at large at least 14 days prior to the annual meeting.

 

           

 

Article VIII. Committees

 

Section I.  The board of directors may establish standing committees, special committees and/or task groups.

 

Section:    The board chair shall appoint the chair and members of the committees with approval by the board.

 

Article IX. Meetings

 

Section 1.  An annual meeting shall be held in the spring no later than May 31 on a date to be determined by the board.  Members shall be notified in writing at least two weeks prior to the meeting.

 

Section 2.  A special meeting of the organization may be called by a majority of the board.  Members should be notified in writing at least one week prior to the meeting.

 

 

.                                   Article X. Fiscal Responsibilities of the Board of Directors

 

Section 1.  Fiscal year:  The fiscal year is June 1- May 31.  If a change is made, it must be reported to the IRS.

 

Section 2.  Contributions:  Any contributions, bequests, and gifts made to the Friends shall be accepted or collected as authorized by the board of directors. 

 

Section 3.  Depositories:  All funds of the Friends shall be deposited to the credit of Friends under such conditions and in such banks as shall be designated by the board of directors.

 

Section 4.  Approved Signatures: Approvals of signatures necessary on contracts, checks, and orders for the payment, receipt, or deposit of money and access to securities of the friends shall be provided by resolution of the Board. 

 

Section 5.  Budget: The board of directors shall approve the annual budget of estimated income and expenditures.  No expense shall be incurred in excess of the total budget without prior approval of the board.

 

Section 6.  Audit:  An audit shall be performed within three months of the close of the fiscal year.

 

Section 7.  Financial Reports:  A summary report of the financial operations of the Friends shall be made annually to the membership and to the public if requested.

 

 

Section 8:  In the event of dissolution of this organization, the assets shall be given to the Newark Free Library or other tax-exempt organization, preferably relating to libraries.

 

Article XI. Restrictions

 

Section 1.  The net income of the organization shall not insure in whole or in part to the benefit of any individual.

 

Section 2.  The organization shall not by a substantial part of its activities attempt to influence legislation by propaganda or otherwise.

 

Section 3.  The organization shall not participate or intervene in a political campaign on behalf of any candidate for public office

 

Article XII. Amendments

 

Amendments to this constitution and by laws may be made at any meeting of the general membership by a two-thirds vote of those present, after notification in writing to each member at least two weeks prior to the meeting at which time the voting is to take place.

 

Article XIII. Parliamentary Procedure

 

The rules contained in the most current Robert’s Rules of Order shall be the parliamentary authority governing the meetings of the board and membership subject to the laws of the state, these bylaws and any special rules of order adopt this organization.

 

 

These revised bylaws were adopted on                                 

 

Board Chair:                                                                           Date:

 

Secretary:                                                                                Date:

 

Revised: April 29, 1971; April 28, 1983; May 24, 1986; April 30, 1989

 

 

 

 

 

ORIGINAL BY-LAWS

The Friends of the Newark Free Library

 

                                                Constitution and By-Laws

 

                                                           

            Article I.  Name

 

The name of this non-profit, tax exempt organization shall be THE FRIENDS OF THE NEWARK FREE LIBRARY.                                                                                                   

                                                            Article II.  Purpose

                                                           

 The purpose of this organization shall be to promote knowledge of the function, resources, services and needs of the Newark Free Library;  to receive and encourage gifts, endowments and bequests to the Newark Free Library; to support and cooperate with that Library  in developing library services and facilities for the greater Newark, Delaware area.

 

 

                                                            Article III.  Membership

 

 

            Section 1.      Membership in the association shall be open to all person or organizations who are interested in its purpose.

 

 

            Section 2.    Each organization and individual member shall be entitled to one vote.

 

 

                       

                       

                                                Article IV.  Officers and Directors

                                                           

            Section 1.   Officers and directors shall be nominated by a two months before the annual membership meeting. The nominations shall be submitted in writing to the membership with the consent of the nominees at least two weeks prior to the annual meeting. Additional nominations may be made from the floor with the consent of the nominees.

 

 

 

            Section 2.   The officers of this organization shall be a president, first vice-president, second vice president, treasurer, recording secretary, and corresponding secretary. Beginning with the spring 1986 annual meeting, there shall also be three directors who shall perform such duties as requested by the president.

Friends of the Newark Free Library

Constitution and By-Laws

 

 

            Section  3.       Officers shall be elected by a majority vote of those present at the annual meeting for a term of two years, but vice-president, treasurer and recording secretary to be elected in even years, and the first vice-president and corresponding secretary in odd years. Initially, the second vice-president shall be elected for a one-year term.                         

 

            Section 4.   Directors shall serve for terms of three years, but not more than   two successive terms. One director shall be elected each year. The president shall be empowered to adjust the expiration dates of terms to ensure staggered terms.                               

            Section 5.     Vacancies shall be filled by appointment by the executive board until the next regular election.

 

           

                                                Article V.  Duties of Officers

 

            Section 1.   The president shall preside over and conduct meetings, appoint all committees, and be an ex-officio member of all committees except the nominating.

 

            Section 2.    The first vice-president shall be in charge of public relations and perform such other duties as requested by the president, and shall serve as president in the absence of the president.

 

            Section 3.    The second vice-president shall be responsible for keeping an accurate record of members and for the recruitment of new members. This officer shall also be responsible for sending out dues reminders at least once annually. The second vice-president shall serve as president in the absence of the president and the first vice-president.

 

            Section 4.    The recording secretary shall keep and maintain records of the organization.

 

            Section 5.    The corresponding secretary shall mail the newsletter and be responsible for corresponding as requested by the president.

 

            Section 6.    The treasurer shall keep and maintain the financial records of the organization, and shall make disbursements as authorized by the executive board. An annual audit shall be made.

 

 

 

Friends of the Newark Free Library

Constitution and By-Laws

 

           

                                                Article VI.  Executive Board

 

 

Section 1.     The executive board shall consist of the officers and directors of the organization and the chairpersons of all the standing committees. The Librarian and a represenitive of the County Library Advisory Board shall serve as ex-officio members of the executive board.

 

 

Section 2.    At least four meetings of the executive board shall be held each year.

 

 

Section 3.     A majority of the executive board shall constitute a quorum.

 

 

 

                                                Article VII.  Restrictions

 

Section 1.    The net income of the organization shall not insure in whole or in part to the benefit of any individual.

 

 

Section 2.   The organization shall not by a substantial part of its activities attempt to influence legislation by propaganda, or otherwise.

 

 

Section 3.    The organization shall not participate, or intervene, in any political campaign on behalf of any candidate for public office.

 

 

                                                Article VIII. Meetings

 

Section 1.    An annual meeting shall be held after April 1 but not later than May 15 on a date to be determined by the executive board. Members shall be notified in writing at least two weeks prior to the date of the meeting.

 

 

Section 2.    A special meeting of this organization may be called at any time by the executive board. Members should be notified in writing at least one week prior to the meeting.

 

 

Friends of the Newark Free Library

Constitution and By-Laws

 

 

Article IX.  Dues

 

Section 1.  Dues shall be payable annually and shall become due on the anniversary, spring or fall, of initial membership.  There shall be four classes of membership:  Individual - $5 – 9; Family - $10 – 24; Patron - $25 or more;  Business $100 or more.

 

Section 2.   A life membership shall be $100 or more.

 

 

Article X.  Dissolution

 

In the event of dissolution of this organization, the assets shall be give to the Newark Free Library or another tax free organization, preferably relating to libraries.

 

 

Article XI.  Amendments

 

Amendments to this constitution and by-laws may be made at any meeting of the general membership by a two-thirds vote of those present, after notification in writing to each member at least two weeks before the meeting at which time the voting is to take place.

 

 

Article XII.   Parliamentary Procedure

 

Roberts Rules of Order, revised, when not in conflict with these by-laws and constitution, shall govern the proceedings organization.

 

 

April 29, 1971

Rev. April 28, 1983

Rev. May 24, 1986

Rev. April 30, 1989